Job Overview:

Community Solutions (CS) is seeking a very detail-oriented and self-motivated contractor to support our our small but mighty General Operations (GenOps) team as a Finance and Administrative Assistant. The GenOps team strives to create an optimal environment at CS for our staff to grow, thrive, and work seamlessly towards ending homelessness and the conditions that create it. Over a 6-month period, the contractor will provide part-time assistance with bookkeeping, management of insurance policies, government compliance, and office administration.

About Community Solutions:

Community Solutions is a hardworking team of social problem solvers working to end homelessness and the conditions that create it. We see these challenges as systems design problems, not just resource issues. Our team helps communities use the best problem solving tools from multiple sectors, such as design-thinking and quality improvement, to advance the design, coordination and delivery of lasting, root cause solutions.

Since 2011, we’ve helped US communities find homes for more than 175,000 homeless Americans at a taxpayer savings of more than $1.4b. Eleven of those communities have ended either chronic or veteran homelessness outright. We are led by Macarthur Fellow and internationally recognized innovator Rosanne Haggerty. Our work has been featured on 60 Minutes and the New York Times and recognized by the White House, the United Nations and the Smithsonian.

Community Solutions seeks leaders at every level: extraordinary, mission oriented people not satisfied with the status quo. We are a team of values-driven innovators motivated by results. We eagerly seek and support diverse applicants. We pride ourselves in developing an inclusive workplace culture that encourages staff to bring their whole selves to work every day.

Essential Duties and Responsibilities:

  • Process and mail payments to vendors and assist with general bookkeeping
  • Process checks received and maintain checks-received log
  • Assist with “Thank You” letter and receipts to donors
  • Assist with invoicing clients
  • Reconcile credit cards on a monthly basis and code expenses to the appropriate cost-centers
  • Respond to and forward office voicemail messages
  • Provide financial and administrative documentation as requested by CS staff for government grants and contracts, real-estate work, and state charity registration
  • Administer, track, and assess insurance policies and payments
  • Assist with the financial management and operations needs of CS real-estate properties
  • Assist with managing the CS central office, including picking up and processing mail
  • Respond to special assistance requests as needed

Qualifications:

  • At least 3 years of experience supporting a business (for profit or non-profit) with bookkeeping and accounting procedures
  • Extremely organized and attentive to detail
  • Good with numbers and using spreadsheets for financial purposes
  • Able to quickly learn and become proficient in new software and online applications
  • Good communication skills, both interpersonal and written
  • Passion for supporting efforts to end complex social problems

Software/Apps Used:

  • Google Business Apps
  • Microsoft Office Apps, especially Excel
  • Zoom video conferencing software
  • Expensify expense reimbursement software
  • Intacct accounting software
  • Knack database software

Salary Range:

Contractor will be paid $22/hour for a maximum of 16 hours/week or 70 hours/month for 6 months. The contract will be assessed at the end of 2018 to determine if assistance should be expanded or terminated.

Work Environment:

Contractor will work 2 days per week from the CS central office in Lower Manhattan and will occasionally be required to travel to Brooklyn office located at 519 Rockaway Avenue for periodic support duties.